Privacy Policy
How we use pupil information
Why do we collect and use pupil information? We collect and use pupil information under the Education Act 1996. The EU general data protection regulation 2016/679 (GDPR) will take effect in May 25 2018 including Article 6 ‘lawfulness of processing’ and Article 9 ‘Processing of special categories of personal data’
https://www.gov.uk/education/data-collection-and-censuses-for-schools
We use the pupil data:
- to support pupil learning
- to monitor and report on pupil progress
- to provide appropriate pastoral care
- to assess the quality of our services
- to comply with the law regarding data sharing
The categories of pupil information that we collect, hold and share include:
- Personal information (such as name, unique pupil number and address)
- Any relevant medical information
- Special educational needs
- Exclusions and behavioural information
- Assessment information
- Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
- Attendance information (such as sessions attended, number of absences and absence reasons)
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil data for 6 years following a student’s last entry.
Who do we share pupil information with?
We routinely share pupil information with:
- Schools that the pupil’s attend after leaving us
- Our local authority
- The Department for Education (DfE)
- School nurse
Why we share pupil information?
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the pupil information we share with the department, for the purpose of data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
- conducting research or analysis
- producing statistics
- providing information, advice or guidance
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
- who is requesting the data
- the purpose for which it is required
- the level and sensitivity of data requested: and
- the arrangements in place to store and handle the data
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit:
https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
Contact:
If you would like to discuss anything in this privacy notice, please contact us.
What do people say?
Testimonials
We must say you are an amazing school! We can’t thank you enough for your contribution towards building up our children’s confidence and also bringing joy into their life everyday while attending school. Our children have both done so well and have made so much progress. We have enjoyed working with the EYFS Lead and her team from the pre-school to Reception. In the mornings our children just run into school, always looking forward to what they will do and what they will learn and experience. They come home every day always very excited to share what they are learning such as songs, stories, phonics and art. We could not be happier. Thank you for making them feel so happy, safe and at home.
Mr & Mrs Dumitru
The moment that my son entered year 6 at St Antony’s, I noticed a remarkable transformation in his attitude and approach to learning; but most importantly, to his self-image and self-belief. He had always lacked confidence, largely due to the fact that he stuttered. Thankfully, his teacher-the Deputy Head and head of year 6, took the time to develop his confidence and self-esteem through engaging him in the Drama Club which she leads. She skillfully and intentionally used the Performing Arts to pull him out of his shell. He was included in every production and performance from Christmas to Easter, to the big end of year musical and he simply flourished- socially, emotionally and especially academically! By the end of year 6, he achieved GDS (well above national) in all areas in the SATS and is now such a confident speaker. He has such a bright future ahead of him.
Mrs RDA
I have three children in attendance at St Antony’s Catholic Primary, covering the full spectrum of the phases: EYFS, KS1 and KS2 and my experience has been that the staff at all levels of the school genuinely care about the children and want to see them thrive and achieve to their fullest individual potential and beyond. The Head and SLT are so committed to the children’s growth and development that they invest a lot of their time running before, during and after school programs and interventions along with their staff- giving the children the very best opportunities to be spiritually, socially, academically and morally, optimally rounded. My children love their school and look forward to going everyday –even for programs on the week-ends and in the holidays-which is of such great help to working parents. The children are really at the heart of the school; which truly has Christ at its center.
A Proud St Antony’s Dad
My son is on the autistic spectrum and is classified as having ‘High Needs’, so it is quite a challenge for him to engage socially and emotionally with anyone… even family. The love, care, patience and support that my child has received at St Antony’s is beyond belief. He has had bespoke programs and interventions put in place that have helped him to be able to read and answer basic questions, write, learn his numbers and do basic maths -which will help him to be more independent in the future. The greatest blessing for me however, are the ‘life skills’ that my son has been taught such as riding a bike, basic cooking and self-care, safe travel, swimming and actually engaging with others in after school clubs such as Drama. When I consider that this is not a special school, which does not get the funding to fully support children like my son, I cannot help but feel really blessed.
Mrs MD